Vendor Policy

Location of Vendor Areas

The Dealers Den and Artist Alley will each have designated locations within the main convention space. Sales are allowed only in these designated locations, and are not permitted anywhere else on hotel property, except by vendors who have purchased space in the Dealer's Den.

Security of the Dealer's Den

The Dealer's Den room will be secured when closed. Hotel and/or convention security will be patrolling the area at all times. You should never leave cash or extreme valuable goods at your table unattended, even overnight.

Sales Tax

The State of Florida has changed the way they want exhibitors at trade shows to file their collected sales tax. In years past we were able to provide a form to our Dealers and AA, but they felt that people were skipping the filings. Because of this we are having to make a change. If you are not already a registered business in Florida, with a valid Sales Tax Certificate, you will need to call the Florida Department of Revenue or go online to register your Dealer or AA as a business with them. They will collect pertinent information from you, and mail you a form, with return envelope that you will have to submit after the convention. There are also options to pay electronically as well.

We will require proof of you having a Sales Tax Certificate for the State Of Florida. If you are trying to get into AA, and don’t have that paperwork, you will lose your spot for the table. Dealers... This is important to you.. You will lose the cost of the Dealer’s table if you don’t prove you have a Florida Sales Tax Certificate. We will not refund your table, since it will be lost revenue to the con.

To Register:
By Phone:
You need to contact the Florida Deptartment Of Revenue, Orlando Branch, Suite N302, 400W Robinson St Orlando, FL 32801. Their phone number is (407)648-2905. Explain that you want to create a sales tax collection for being an Exhibitor at a trade show. They will collect your personal data, and get the correct forms out to you.
Online: https://taxapps.floridarevenue.com/IRegistration/

ALSO... THIS IS NOT THE SAME AS FILING FOR A BUSINESS LICENSE, nor does it mean you have to file all year long. This is a method for collecting sales tax for a single event. There is no cost to register. You only pay into the sales tax collected on all the sales you make, currently 6.5% in Orange County, FL. So if you make $1000 in sales, you will send the state $65, and only after the convention. There is no up front cost. They will however keep on you to be sure you do remit your taxes after the event is over.

As a side benefit... If you are buying certain art supplies that are used in the process of making your art (badge laminations, Paper, Glitter...) All of those can be purchased with your Sales Tax Certificate "Sales Tax Free", as you will be reselling those goods.

The state’s legal document on it all: http://floridarevenue.com/Forms_library/current/gt800040.pdf

EVERY SELLER will be required to show us that they already have a sales tax certificate

Acquisition & Use of Dealer's Den Space

Dealers should book a table in advance via our registration system, once open.

When all Dealer's Den tables are booked, further applicants are placed on a waiting list in a first-come, first-served manner. Dealers do not owe any payment until a table becomes available, but the seller should be ready to pay as soon as it does, or the table will be forfeited to the next person on the waiting list.

We have a maximum limit of two people per full table behind each table.

Full tables are approximately 6' by 30".

If you have special physical needs, such as handicapped access, space for a large display, or proximity to another dealer, please let us know as soon as possible. We will try to honor as many special requests as we can, however, being denied a special request is not grounds for a table refund. The earlier you tell us, the more likely we are to be able to fulfill a request.

No Dealers Den space may be shared or resold without permission from the Dealer's Den Director.

Cancellation and Abandoned Tables

Cancelation of a dealers table must be received via email at mp-dealers@megaplexcon.org. We can only offer a refund up to 120 days past the date you registered after which we can only offer you a credit to apply for the following year. We can not offer a refund after the pre-registration cut off date. Cancelled Dealer tables will be offered to the next person on the waiting list, and cannot be transferred.

Tables that have not been claimed by 10:00AM on the Friday of the convention without prior notification to the staff will be considered abandoned and given to the next waiting applicant on the list. No refunds or credits will be given for abandoned tables.

Acquisition & Use of Artist Alley Space

Artist Alley slots are broken into two types: Online Pre-Con Reservation slots purchased with your registration and At-Con Signup available during the convention. All slots are for a half day and are designated as "Morning" and "Afternoon". The majority of the Artist Alley slots will be made available for online reservation.

Online Pre-Con Reservation slots are guaranteed and are sold at the time of your convention registration. There is a limit of two Online Pre-Con Reservation Artist Alley slots per person. If you reserve a slot and do not show up fifteen minutes after the slot time starts, your slot will be considered forfeit and could be given to someone else. No refunds will be provided after the close of online registration.

At-Con Signup Artist Alley Slots made available during the convention are offered free of charge and are issued via a lottery selection method. Sign-up for the day will open one hour prior to the Dealers Den opening. You must be present at the time of the lottery to receive a slot. Lotteries will be conducted daily thirty minutes prior to the opening of the Dealers Den.

A seller may use only one space in the Artist Alley at any given time. Spaces that appear to be abandoned after thirty minutes may be claimed by another artist with the approval of the Artist Alley Director. Spaces may not be reserved on behalf of others.

Individuals who conduct sales in Artist Alley are required, by law, to submit and pay sales tax to the state of Florida. Florida now requires vendors to file for the certificate/tax form directly. Anyone who wishes to engage in sales in the Artist Alley will be required to show proof of compliance with the Florida State requirements.

Artist Alley vendors may be asked to leave the alley at any time for reasons including but not limited to those described in the convention code of conduct or in the published vendor policies.

Electric power

Electrical outlets will not be available in the Artist Alley. If you want power, consider buying a Dealer's Table. Prior to plugging in any device in Dealers Den approval must be granted for the device by the convention electrician.

Permitted Merchandise

The only items that may be sold in the Artist Alley are goods created by the seller. A composite work is allowed if it is at least 75% the original work of the seller.

No weapons may be sold in the Dealers Den or Artist Alley.

No pirated works may be sold in the Dealers Den or Artist Alley.

Display and Behavior Guidelines

Megaplex applies with state and local laws for displaying adult material. No such material may be displayed openly, and mature art should be grouped separately (i.e. in its own binder), with explicit parts of any artwork must be discreetly covered.

The seller is responsible for keeping unsuitable material out of the hands of minors. Membership badges will clearly indicate if the buyer is under age.

No more than two people may be behind a single Dealers Den table at any given time. Artist Alley spots are restricted to one person.

No loud or distracting displays are permitted.

The seller's belongings and displays must remain on the seller's designated table, or else directly underneath the table; floor stands, free-standing displays, or any objects blocking the aisle are not allowed.

Due to space constraints, loiterers may be asked to make way for customers, especially during peak times.

Sellers may not soliciting sales in the Dealer's Den outside of the seller's designated table.

The Artist Alley Director will have final say on all disputes in the Artist Alley, and the Dealers Den Director will have final say on all disputes in the Dealers Den. All rules laid out in the attendee code of conduct also apply in the Dealer's Den and Artist Alley!