The following policies are intended to help everyone have a safe, sane, and fun Convention. In general, Megaplex asks that you show respect and courtesy toward all attendees, hotel staff, and other guests. Consideration for the safety, rights and feelings of others will help to create a positive experience for everyone.
By accepting your membership badge, while at Megaplex, you agree to abide by the policies of the convention. You also acknowledge that a violation can result in your indefinite suspension from the convention, depending on the severity or repetition of an offense.
If Megaplex staff become aware of activities that are illegal or may threaten the welfare of the convention and its attendees, they have a duty and responsibility to inform hotel security and/or local authorities as warranted.
The following “general rule” supersedes all others listed below and may be invoked at any time:
Any action or behavior that causes significant interference with convention operations, excessive discomfort to other attendees, or adversely affects Megaplex's relationship with its guests, its venues or the public is strictly forbidden and may result in permanent suspension of membership.
Pawpet Live Experiences, Inc. (PLEx, Inc.) reserves the right to refuse or revoke membership at any time, for any reason, including (but not limited to) the failure to abide by the policies listed here. PLEx, Inc. also reserves the right to amend these rules at any time without prior or posted notice, and reserves sole right of interpretation.
"Convention Space" is defined as all publically accessible areas on the premises of the Embassy Suites Lake Buena Vista South (including the entire meeting space, lobby, atrium, dining areas, parking lot, elevators, stairwells and hotel room hallways) as well as the first floor Staff Suite and Sponsor Suite.
“Convention staff” are volunteers whose goal is to make sure everyone is comfortable and has a great time. The role of convention security staff (“security”) is to protect Megaplex’s attendees to the best of their ability by patrolling the convention space and enforcing convention policies.
If you have a problem or you are in trouble and need assistance, seek out a member of convention staff for help. Staff members can be identified by staff badge or designated staff outerwear.
The senior members of the convention staff will resolve any disputes or questionable events. Their decision will be final. Security will issue warnings if they observe violations. In any dispute, the general rule above will apply.
If you have a complaint or a non-urgent problem that cannot be solved until after the event, we recommend writing up as many details as possible about the issue and submitting it to a senior staff member, or emailing it to firstname.lastname@example.org. This is the best means for staff to listen and consider feedback, as staff may be very preoccupied during the event.
Nobody is permitted into convention space without a valid membership, represented by a membership badge (“badge”). Convention staff issues badges to a single individual. They may not be shared or duplicated in any way, and they may not be obtained by any other means.
You acknowledge that your government issued identification will be verified to validate the information that is found on the face of the ID, such as your name, address and birth date. This information is only used to verify your age and have your name on file in case an emergency arises. This information will not be published to any entity, and will only be used for aggregate analytic statistics.
Your badge must be visibly displayed at all times when in convention space, and must be presented or surrendered to any staff member upon request.
Megaplex reserves the right to request that you purchase a full-price membership to replace a lost or stolen badge. In the event of a lost badge, a single replacement badge may be issued at a reduced cost. Repeated lost badges will need to be replaced at the price of a full membership.
Anyone 16 or older and able to present a valid government-issued photo identification (“ID”) may register to attend any general audience events.
Anyone between 13 and 17 years of age, excluding anyone between 16 and 17 with ID, will require a parent or legal guardian (“parent”) present at registration on site. Parents must have a valid ID, and will be responsible for anyone in their care. (You must have your own parent or legal guardian with you to receive your badge.)
Anyone 12 and under is admitted free and should not register online, but must be accompanied at all times either by a parent or a chaperone. Chaperones must be designated by the parent at the time of registration.
Anyone under 18 may not enter areas designated for mature audiences.
Attendees under 16 years of age may not volunteer at the convention per Florida's child labor laws.
Unless otherwise noted, this section applies to convention space and to all hotel property, with the exception of private hotel rooms with doors closed.
All areas are considered to be suitable for all audiences, unless explicitly noted otherwise. Access to any events or content inappropriate for minors is controlled by security.
Dry clothes (shirt, shorts, and shoes at a minimum) are required. Clothing may not be overly revealing or inappropriate to the atmosphere of the convention, such as fetish-related garb and accoutrements. Discrete wearing of collars is acceptable, but leashes are not.
Full-body costumes and fursuits are excluded from the 'shirt/pants/shoes' rule, provided that the costume is not unacceptably revealing. Certain accoutrements such as collars and harnesses may be included as part of a costume, but no one is to be led around on a leash.
Convention or hotel security reserves the right to ask any attendee to remove an accessory or article of clothing that is deemed to be disruptive to an event or function, or to the convention as a whole, such as (but not limited to) profanity, or symbols or messages of hate.
Public displays of affection beyond what is appropriate for polite company are frowned upon. Holding hands, hugging, chaste kissing, and the like are fine; anything beyond that is best taken to your hotel room.
Props, toys or accessories capable of causing injury, discomfort, or damage to clothing, costumes or property, or create a security risk are not permitted in convention space. This includes (but is not limited to) scooters, wheeled boards (such as "Hoverboards"), radio controlled drones, laser pointers, water guns, Nerf or other dart guns, and Silly String.
Aisles, corridors, and passages should be kept open and clear. Please be considerate of passersby and stay out of the way of traffic.
Conversation, music and video playback should be kept to a moderate volume and outside event rooms, as not to disrupt convention programming. Loud noise makers are not permitted.
Do not disrupt panels or events. A disruption may be (but is not restricted to) talking, shouting, heckling, or talking back, during panels or events in a way that might distract, interrupt or upset any performers, convention staff, vendors, or attendees of any age.
Banners, posters or signs may not be posted without permission. Convention banners, posters, signs and any other convention or hotel property, may not be removed or moved without permission.
Smoking is not allowed in any convention space, or hotel common areas, including the pool deck. Please use the designated smoking locations found outside the hotel.
Harassment of any kind, including physical assault, battery, deliberate intimidation, stalking, or unwelcome physical attentions, will not be tolerated. If someone tells you "no" or to leave them alone, your business with them is done. If anybody is repeatedly making you uncomfortable, please find a member of staff to help.
Megaplex staff is not responsible for solving any interpersonal or relationship problems that may arise between individual members. In general, we can take no action to prevent a person from attending the convention unless that person has made a specific and credible threat toward the convention itself or if another individual can produce a legal restraining order.
Providing alcohol to individuals under the age of twenty-one (21) is against the law and convention policy.
Megaplex does not condone or tolerate the possession, use or distribution of illegal substances.
All Federal, State, and local laws and ordinances apply to the possession, carry, and display of weapons at Megaplex.
No weapons, open carry or concealed, are allowed, and no real or prop weapon may be used or displayed in a threatening, reckless or dangerous manner.
For the safety and peace of mind of all attendees, all potentially deadly weapons, and realistic replicas that could be mistaken for deadly weapons, must be disabled, peace-bonded, or otherwise rendered inert while on display at the convention. If a weapon or replica is part of your costume, please consult Security for direction.
Activities taking place in a private hotel room are the responsibility of the person(s) renting the room. We do recommend that parties be kept to a moderate size, and that the noise be kept to moderate volume. Hotel security will break up parties that receive complaints.
Per hotel policy, kegs may not be brought into the hotel or guest rooms, and the hotel may evict, without refund, all occupants of a room violating this policy.
Attendees should be aware that they may be photographed or recorded at any time while in public areas. Megaplex reserves the right to authorize individuals to create and edit photographic, audio or video recording of convention space and events (many of which involve audience participation), and to distribute these productions, in whole or part, free of charge, for historical or promotional purposes. Attendees agree that they are not entitled to any notice or compensation for the appearance of their names, aliases or likenesses in such productions.
Members who wish to take pictures or make recordings for personal, non-commercial use while at the convention may do so in any areas, unless recording is explicitly forbidden, verbally or by sign, in an area or a performance. We ask that photographers and videographers act with common sense and courtesy, and refrain from recording any non-consenting individual.
The Funday Pawpet Show (FPS) may not be recorded without permission.
Permitted recordings may be shared on personal, not for profit websites. However, if someone is in the focus of the picture by themselves or with one other person, and they wish to have their photo removed, you must respect that person's request and remove the image. If the person is in a group of three or more in the photo, then it is considered a group photo, and would require objection from at least a 50% majority of the people in the photo.
Megaplex will not use the names or likenesses of corporately owned and trademarked mascots, puppets or other characters for any commercial or promotional purposes, except according to prior written agreement.
Megaplex is a private social function for members only, and as such, is closed to all press and media members and organizations. Making photographic, audio or video recordings of any convention event for investigative or commercial purposes is strictly forbidden.
Press and media members desiring a statement, press release or interview from Convention Staff should contact the Convention Director or Convention Promotions Director. Each request will be considered individually and on a case-by-case basis.
For the safety and comfort of members and pets alike, we do not allow any personal pets in convention space. Working service animals are permitted in accordance with the Americans with Disabilities Act.
Sales are not allowed anywhere in convention space except by paid vendors in the Dealers Den and by attendees utilizing the Artist Alley.
Convention and hotel staff take care to secure the Dealers Den area when it is closed, although it is recommended not to leave any cash or valuables in the area unattended at any time.
Merchants and sellers are required to collect a 6.5% sales tax per state and county law. The collection and remittance of taxes to the State is the responsibility of the individual dealers. The Florida Department of Revenue (DOR) has a Guide to Sales Tax for Convention Exhibitors and you can fill out much of the required paperwork on the DOR Website. Every seller will be required to show us that they already have a sales tax certificate, or we will be providing a sales tax packet to each and every dealer or artist alley artist that intends to make sales. It is up to the individuals to be sure they report and submit.
Stored and displayed items must not impede traffic flow, both in front of and behind tables. No more than two people may sit behind each table in the Dealers Den.
Artist Alley seats are available on a first-come, first-served basis. Artists may use only one space in the Artist Alley at a given time. Seats may not be “held” for another person. Artist Alley spots that are left alone for longer than 15 minutes are considered abandoned and may be claimed by another artist.
Any material that is not suitable for minors must be censored while it is on display. Collections of adult artwork should be kept in a separate binder and marked as mature. Sellers are responsible for keeping unsuitable material away from the eyes (and out of the hands) of minors. Badges will include a “Minor” designation for attendees under 18.
Dealers Den tables may not be shared or resold without permission from the Dealers Den lead.
As with all convention space, loud or irritating displays are not permitted. Please keep all noise down to a reasonable volume.
Stolen material, pirated material, and weapons are not permitted for sale at Megaplex. In the Artist Alley, an item is only permitted for sale if it is either created by the seller or it is a composite work of which at least 75% is the original work of the seller. If you are unsure whether your items are allowed, please consult convention staff.
The Dealers Den lead will have the final say on all disputes in the Den.
These policies will be strictly enforced by security and staff, who will be clearly identified as such on site.
If a particular scenario is not specified here, the general rule listed at the beginning of this document will apply: Any action or behavior that causes significant interference with convention operations, excessive discomfort to other attendees, or adversely affects Megaplex's relationship with its guests, its venues or the public is strictly forbidden and may result in permanent suspension of membership.
These policies are intended to allow our members to have a safe, enjoyable convention experience. While we do not anticipate having to enforce these rules, be advised that convention staff will do so swiftly and firmly if the need arises.